{"id":44419,"date":"2020-05-26T10:45:00","date_gmt":"2020-05-26T14:45:00","guid":{"rendered":"https:\/\/caireadydev1.wpenginepowered.com\/life-sciences\/cai-the-forgotten-capital-spares\/"},"modified":"2025-06-21T17:53:46","modified_gmt":"2025-06-21T21:53:46","slug":"the-forgotten-capital-spares","status":"publish","type":"post","link":"https:\/\/caiready.com\/life-sciences\/blog\/the-forgotten-capital-spares\/","title":{"rendered":"The Forgotten Capital Spares"},"content":{"rendered":"<hr>\n<h1 style=\"font-size: 24px; text-align: center; line-height: 1.25;\"><span style=\"color: #005d83; font-family: arial, helvetica, sans-serif;\">Preservation Program<\/span><\/h1>\n<hr>\n<h2 style=\"font-size: 20px; line-height: 1.25;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>What are Capital Spares?<\/strong><\/span><\/h2>\n<p style=\"line-height: 1.25;\"><span style=\"font-family: arial, helvetica, sans-serif;\">A Capital Spare is a piece of equipment, or a spare part, of significant cost that is maintained in inventory for use in the event that a similar piece of critical equipment fails or must be rebuilt.<\/span><\/p>\n<p> <!--more--> <\/p>\n<p style=\"line-height: 1.25;\">&nbsp;<\/p>\n<h2 style=\"font-size: 20px; line-height: 1.25;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>What is the purpose of Capital Spares?<\/p>\n<p><\/strong><\/span><\/h2>\n<h6 style=\"font-weight: bold; line-height: 1.25;\"><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\">Minimize Downtime:<\/span><\/h6>\n<blockquote>\n<ol>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Protect an organization from a major equipment failure that would result in a prolonged shutdown due to long lead times to get a replacement.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Rotatable Spare Part \u2013 Held in inventory for extended periods of time to be used by one site, or shared between multiple sites, to replace an existing long-life piece of equipment that is scheduled for a major repair.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Capital Spares are held in inventory and assumed to be in a fully functional and 100% reliable condition.<\/span><span style=\"font-family: arial, helvetica, sans-serif;\"><\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<\/blockquote>\n<h2 style=\"font-size: 20px; line-height: 1.25;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>How can Capital Spares provide a false sense of security?<\/p>\n<p><\/strong><\/span><\/h2>\n<h6 style=\"font-weight: bold; line-height: 1.25;\"><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\">Equipment \u201cInfant Mortality\u201d Failure:<\/span><\/h6>\n<blockquote>\n<ul style=\"line-height: 1.25;\">\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Newly installed Capital Spare fails. Why? The Capital Spare that was held in inventory for several years was not properly preserved and not maintained.<\/span><\/li>\n<\/ul>\n<\/blockquote>\n<h6 style=\"line-height: 1.25;\"><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\">Not Ready for Use:<br \/><\/span><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\"><\/span><\/h6>\n<blockquote>\n<ul style=\"line-height: 1.25;\">\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Prior to installing the Capital Spare, an inspection reveals damage that requires repairs prior to placing the equipment in service.<\/span><\/li>\n<\/ul>\n<\/blockquote>\n<p>&nbsp;<\/p>\n<h2 style=\"line-height: 1.25; font-size: 20px;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Why establish a Preservation Program?<\/strong><\/span><\/h2>\n<blockquote>\n<ol>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Capital Spares must be protected against moisture, debris, and other damaging environmental conditions to ensure they are maintained in a fully functional and 100% reliable condition.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Routine maintenance tasks should be performed to inspect for damage and verify bearings, shafts, gears, casings, motors, etc. are maintained in a fully functional status.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">A Preservation Program can also be used for critical spare parts and critical idle equipment that is not maintained as a Capital Spare.<\/span><\/li>\n<\/ol>\n<\/blockquote>\n<p style=\"line-height: 1.25;\">&nbsp;<\/p>\n<table border=\"0\" cellpadding=\"4\" style=\"width: 100%; margin-left: auto; margin-right: auto; border-color: #FFFFFF; border-style: none; border-collapse: collapse; table-layout: fixed;\">\n<tbody>\n<tr>\n<td style=\"width: 50%;\"><img decoding=\"async\" src=\"https:\/\/cdn2.hubspot.net\/hubfs\/705173\/Part1.png\" width=\"385\" style=\"width: 385px; display: block; margin-left: auto; margin-right: auto;\" alt=\"machinepart1\"><\/td>\n<td style=\"width: 50%; border: 0px none #FFFFFF;\"><img decoding=\"async\" src=\"https:\/\/cdn2.hubspot.net\/hubfs\/705173\/Part2.png\" alt=\"machinepart2\" width=\"315\" style=\"width: 315px; display: block; margin-left: auto; margin-right: auto;\"><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 50%; text-align: center;\"><strong>No Preservation Program<\/strong><\/td>\n<td style=\"width: 50%; text-align: center;\"><strong>Preservation Program<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"text-align: center; line-height: 1.25;\">&nbsp;<\/p>\n<h2 style=\"line-height: 1.25; font-size: 20px;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>What should you do with your \u201cforgotten\u201d Capital Spares?<\/p>\n<p><\/strong><\/span><\/h2>\n<table width=\"100%\" style=\"border-color: #99acc2; border-collapse: collapse; table-layout: fixed; width: 100%; margin-left: auto; margin-right: auto; display: table;\" cellpadding=\"4\">\n<tbody>\n<tr>\n<td style=\"width: 46.3107%; vertical-align: top;\" width=\"336\">\n<h6 style=\"line-height: 1.5;\"><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\">Establish a Preservation Program:<\/span><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\"><\/span><\/h6>\n<p style=\"line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">1. Every Capital Spare should be tagged and entered into a documented Preservation Program.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">2. Categorize Capital Spares by type of equipment, anticipated time the equipment will remain in storage, and the time that will be required to return the equipment to service.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">3. Document the preservation tasks that are performed when a Capital Spare is placed into and removed from inventory.<br \/><\/span><span style=\"font-family: arial, helvetica, sans-serif;\"><\/span><\/p>\n<\/td>\n<td style=\"width: 53.5922%;\" width=\"336\">\n<h6 style=\"padding-left: 40px; line-height: 1.5;\"><span style=\"color: #00adbb; font-family: arial, helvetica, sans-serif;\">Conduct Routine Maintenance:<\/span><\/h6>\n<p style=\"padding-left: 40px; line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">1. Perform external and internal visual inspections for damage.<\/span><\/p>\n<p style=\"padding-left: 40px; line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">2. Rotate shafts at least monthly.<\/span><\/p>\n<p style=\"padding-left: 40px; line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">3. Verify a protective coating has been applied to rotating exposed machined surfaces, shafts and couplings, and reapply as needed.<\/span><\/p>\n<p style=\"padding-left: 40px; line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">4. Confirm equipment is being stored under controlled environmental conditions, as required.<\/span><\/p>\n<p style=\"padding-left: 40px; line-height: 1.5;\"><span style=\"font-family: arial, helvetica, sans-serif;\">5. Inspect for rust, corrosion, or debris.<\/span><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"line-height: 1.25; font-size: 20px;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong><br \/>Examples of Capital Spares that will benefit from a Preservation Program:<\/strong><\/span><\/h2>\n<blockquote>\n<ul style=\"line-height: 1.25;\">\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">All types of rotating equipment \u2013 gearboxes, pumps, motors, agitators, turbines, large fans, compressors<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Electrical equipment \u2013 oil-filled transformers, switchgear<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Electronic equipment \u2013 controllers, VFDs, sensors, analyzers<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/blockquote>\n<h2 style=\"line-height: 1.25; font-size: 20px;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Examples of Preservation Program tasks that are performed:<\/strong><\/span><\/h2>\n<blockquote>\n<ul style=\"line-height: 1.25;\">\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Flush equipment oil reservoirs and gearboxes with a rust prevention treatment, such as Mobilarma 200 Series, and fill with oil to protect equipment and components during storage<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Coat couplings (except elastomers) and external machined surfaces with corrosion-inhibiting material<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Flush and drain pump housings<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Rotate motor, turbine, compressor, pump, fan, agitator, and blower shafts at least monthly, 10-15 revolutions, to redistribute the lubricant<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Coat casing bolts with corrosion-inhibiting material<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Neutralize acid or caustic pumps<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Liquid filled transformers with sealed tank \u2013 verify the tank is placed under a Nitrogen blanket and check monthly to ensure 2-3 psig Nitrogen pressure is maintained<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/blockquote>\n<h2 style=\"line-height: 1.25; font-size: 20px;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>What other items should be included in a Preservation Program?<\/strong><\/span><\/h2>\n<blockquote>\n<ul style=\"line-height: 1.25;\">\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Equipment that is removed from service temporarily<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Stand-by, redundant equipment that is not routinely operated<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Intermittently used equipment that is idle for extended periods of time<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\">Low turnover spare parts that are not stored in controlled environmental conditions<\/span><br \/><span style=\"font-family: arial, helvetica, sans-serif;\"><\/span><\/li>\n<\/ul>\n<\/blockquote>\n<p>&nbsp;<\/p>\n<hr>\n<p><img decoding=\"async\" src=\"https:\/\/cdn2.hubspot.net\/hubfs\/705173\/Smith.jpeg\" alt=\"RobertSmithCAI\" width=\"74\" style=\"width: 74px; float: left; margin: 0px 10px 10px 0px;\"> <\/p>\n<p style=\"font-size: 16px;\"><span style=\"color: #002b49;\"><strong><span style=\"font-family: arial, helvetica, sans-serif;\">About the Author<\/span><\/strong><\/span><\/p>\n<p style=\"font-size: 16px;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><span style=\"color: #57c1e8;\"><a href=\"mailto:robert.smith@cagents.com\" rel=\"nofollow noopener\" style=\"color: #57c1e8;\">Robert Smith<\/a><\/span> is a senior Asset Management &amp; Reliability (AM&amp;R) professional with 40+ years of engineering, maintenance, and project management experience including developing and managing asset management and M&amp;R programs utilizing industry and global best practices and methodologies.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Preservation Program What are Capital Spares? A Capital Spare is a piece of equipment, or a spare part, of significant cost that is maintained in inventory for use in the event that a similar piece of critical equipment fails or must be rebuilt.<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[104],"tags":[],"resource-featured-status":[],"resource-type":[819],"class_list":["post-44419","post","type-post","status-publish","format-standard","hentry","category-asset-management-and-reliability-asset-performance-management-mr-spare-parts-maintenance-reliability-maintenance-inventory","resource-type-blog"],"acf":[],"featured_image_src":null,"featured_image_src_square":null,"author_info":{"display_name":"mikeviele","author_link":"https:\/\/caiready.com\/life-sciences\/blog\/author\/mikeviele\/"},"_links":{"self":[{"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/posts\/44419","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/comments?post=44419"}],"version-history":[{"count":0,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/posts\/44419\/revisions"}],"wp:attachment":[{"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/media?parent=44419"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/categories?post=44419"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/tags?post=44419"},{"taxonomy":"resource-featured-status","embeddable":true,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/resource-featured-status?post=44419"},{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/caiready.com\/life-sciences\/wp-json\/wp\/v2\/resource-type?post=44419"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}